Privacy Policy

Last Updated: September 03, 2025

Welcome to benthos.ai. Your privacy and trust are fundamental to our mission. This policy explains how Benthos gGmbH i.G. ("we", "us", "our") collects, uses, and protects your personal information when you visit and interact with our website, benthos.ai (the "Site"). Our goal is to be as transparent as possible.

We take care of your personal data and undertake to guarantee its confidentiality and security.

1. Who We Are (Data Controller)

For the purpose of the General Data Protection Regulation (GDPR) and other data protection laws, the data controller is:

Benthos gGmbH i.G.
Berlin, Germany
Email: info@benthos.ai

2. Information We Collect

We adhere to the principle of "data minimization," meaning we only collect what is absolutely necessary. The information we collect falls into two categories:

A. Information You Voluntarily Provide to Us:

• What: We collect personal data when you choose to share it with us, such as your first name, last name, and email address.

• When: This happens when you fill out our contact form or subscribe to our newsletter.

B. Information We Collect Automatically:

• What: When you browse our Site, we automatically collect certain technical information from your device. This includes your IP address, browser type, time zone, and operating system. We refer to this as "Device Information."

• Why: This information is essential for our Site to function correctly, to maintain its security, and to perform anonymous statistical analysis to understand how our Site is being used and how we can improve it. This data is not used to identify any particular individual.
  

3. How and Why We Use Your Data (Legal Basis for Processing)

Our top priority is user data security. We process your data for the following reasons, based on a legitimate legal basis under GDPR:

• To respond to your inquiries (via our contact form): Our legitimate interest is to communicate with those who reach out to us.

• To send you our newsletter and updates: We will only do this with your explicit Consent, which you provide by signing up.

• To operate, secure, and improve our Site: Our legitimate interest is to maintain a functional and secure website for our users.

• To comply with legal obligations: We may need to process your data if required by law or a valid legal process.

4. Your Rights Under GDPR

As a user, you have significant rights regarding your personal data. We are committed to upholding these rights for everyone. They include:

• The Right of Access: You can ask for a copy of the personal data we hold about you.

• The Right to Rectification: You can ask us to correct any information you believe is inaccurate.

• The Right to Erasure ("Right to be Forgotten"): You can ask us to delete your personal data.

• The Right to Restrict Processing: You can ask us to limit the way we use your data.

• The Right to Data Portability: You can request your data in a structured, machine-readable format.

• The Right to Object: You can object to us processing your data for certain purposes (like direct marketing).

To exercise any of these rights, please contact us at info@benthos.ai. We will respond to your request in a timely manner.

5. Data Sharing and Third Parties

We do not sell your personal data. Ever.

We may share your information with trusted third-party service providers who help us operate our website (e.g., hosting services, analytics tools). We require all third parties to respect the security of your personal data and to treat it in accordance with the law.Please note that some of these providers may be located outside of the European Economic Area (EEA). If we do transfer your data outside the EEA, we ensure a similar degree of protection is afforded to it by using specific contracts approved by the European Commission or other appropriate legal mechanisms.

6. Cookies

Cookies are small text files placed on your device to help a website function and collect standard internet log information. Our Site may use cookies for essential functions and for analytical purposes.

• Essential Cookies: These are necessary for the website to operate securely and correctly.

• Analytics Cookies: These help us understand how visitors interact with our website, allowing us to improve it.

You have control over cookies and can manage them through your browser settings.

7. Data Security and Retention

We use reasonable administrative, technical, and physical safeguards to protect the information you provide from unauthorized access, use, or disclosure. However, no data transmission over the Internet can be guaranteed to be 100% secure.

We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

8. Links to Other Websites

Our Site may contain links to other websites that are not owned or controlled by us. Please be aware that we are not responsible for the privacy practices of such other sites. We encourage you to read the privacy statements of each website you visit.

9. Changes to This Privacy Policy

We may update this policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will post the updated policy on this page and indicate the date of the latest revision.

10. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal information, please do not hesitate to contact us.

Email: info@benthos.ai